Every hour, proven from timesheet to payroll to invoice.
Staffing runs on a fragile chain across your ATS, timekeeping, payroll and accounting. Hobasa sits on top of all of them and shows you exactly which hours are ready to pay, bill, dispute or escalate. Set up and run for you.
The chain breaks in the gaps between your systems.
Your workers are spread across client sites, pay rates, overtime rules, approval chains and invoice calendars. The time lives in one system, approvals in another, payroll in a third, billing in a fourth. Nothing reconciles on its own.
So a late or missing timesheet quietly becomes a payroll error, an underbilled invoice, a client dispute and a cash blocker. And no one can see it until it has already cost you.
Turn back-office chaos into a proof queue.
Timesheet-to-payroll-to-invoice control
One queue that links worker time, client approval, payroll, invoice and collections evidence, so every hour has a status.
Mismatch proof packet before payroll close
Catch payroll and invoice mismatches before they go out, not after a client disputes them.
Client approval SLA dashboard
See late approvers and disputed hours by client, so approvals stop being a black hole.
Cash blocker queue
Surface unbilled or held timesheets so revenue stops sitting stuck between time and invoice.
Margin and rate-leak scan
Flag bill-rate and pay-rate mismatches and margin leakage by branch, recruiter, client or worker.
Compliance evidence layer
Wage-hour, overtime and joint-employer obligations tracked with proof of who owns what and what is still open.
No rip and replace.
Keep your ATS or VMS, your timekeeping tool, your payroll and your accounting. Hobasa connects across them, including the older or client-specific systems that do not have clean APIs, and reconciles the data into one reliable view. It sits on top. It is not another system to migrate to.
We run the back-office proof engine. You run the agency.
This is a managed service. We carry the operational load; you get the proof and the cash.
Connect
Connect your time, approval, payroll and billing sources.
Reconcile
Clean and reconcile them into one view of every hour.
Flag
Automated checks flag exceptions: late time, mismatches, held hours, margin leaks, missing compliance proof.
Validate
Our team validates the findings, so you get signal, not noise.
Act
You act, or your branch does, with the evidence attached.
Every staffing model has its own version of the same problem.
Temporary staffing back office
Timesheet, payroll and invoice control at volume.
ExploreMulti-state staffing compliance
Wage-hour, joint-employer and contingent-worker evidence.
ExploreHealthcare staffing
Credential, shift and payroll readiness.
ExploreIT and professional staffing
Consultant approvals, bill-rate and margin control.
ExploreLight industrial staffing
Safety, attendance, onboarding and payroll exceptions.
ExploreHobasa earns its place when you see these.
- High temp-worker volume
- Recurring late timesheets and payroll corrections
- Invoice disputes
- Payroll funding strain
- Multiple client calendars and approval rules
- No single owner for back-office proof
Built for sensitive worker and payroll data.
Access control and governance across all data. ISO 27001 – Certified. SOC 2 Type II – Audit in progress, report expected in Q3. Personal and payroll data handled with care.